Use a flatbed for originals that the manufacturer allows on the glass. Investigate an ADF when you repeatedly scan stacks of suitable loose sheets. For two-sided originals, verify the exact feeder’s duplex method. Automatic print duplex is not evidence of duplex scanning.
On this page
Four labels that mean different things
| Scanner arrangement | What to verify |
|---|---|
| Flatbed | Glass dimensions, supported originals and scan software |
| Simplex ADF | One side per pass; an app may require manual turning |
| Reversing duplex ADF | Both sides with a documented reversing feed sequence |
| Single-pass duplex ADF | Both sides read in one transit; verify the exact specification |
Start with the originals
A feeder’s paper requirements can differ from the printer’s input tray. Check size, weight, condition and any prohibited originals. Remove staples or clips before a permitted document pack. Do not send a passport, photo, receipt roll, damaged page or card through an ADF simply because it fits the opening. Use the approved path for that original.
Capacity is not the whole workflow
A feeder holding thirty sheets may reduce loading work, but it does not promise the same scan speed at every resolution or color mode. OCR adds a software task after image capture. A scan-to-email button can require a network or account setup; a PDF button does not prove searchable text or a specific destination is supported.
Check one complete document
- Create a non-sensitive sample with page numbers and front/back markers.
- Use the original sizes and modes expected in normal work.
- Scan the complete sample to the intended file type.
- Check order, rotation, blank-page handling and edge cropping.
- Open the file on the receiving device and search text if OCR is required.
- Record the application and settings, not only the scanner model.
When a flatbed is enough
For occasional signed forms or a small number of fragile originals, the manual loading effort can be acceptable. If you scan many multi-page two-sided packs, repeated turning may dominate the job. Choose based on time you spend completing the task rather than the feature name on the box.
Our searchable PDF workflow separates capture, OCR and verification. A model record should list scanner type and ADF details independently and preserve unknown fields when official documentation is incomplete.
Sources and scope
Official references checked October 6, 2026. Model manuals apply to their named US edition; they do not establish support on another printer. The decision examples and workflow checklists are our editorial analysis. No physical printer test was performed for this guide.